ALAJ - Bookkeeper
Job Title: Administrative & Bookkeeping Coordinator
Location: Montgomery, AL
Job Type: Full-Time
About Us:The Alabama Association for Justice (ALAJ) is a professional membership organization committed to protecting the rights of individuals and supporting the work of trial lawyers across Alabama. As a small, mission-driven team, we rely on collaborative, self-starting professionals who thrive in a dynamic environment. We’re seeking a reliable and detail-oriented team member to manage financial operations and provide key administrative and office support.
Position Overview:The Administrative & Bookkeeping Coordinator is responsible for overseeing the daily bookkeeping functions for ALAJ and associated Political Action Committees (PACs), managing office operations, and supporting continuing legal education (CLE) and membership programs. This role requires someone who is both highly organized and hands-on—comfortable handling financial data and vendor calls one moment and making sure the HVAC is running the next.
Key Responsibilities:
Bookkeeping & Financial Operations
Maintain accurate, up-to-date records in QuickBooks Online (QBO) for ALAJ and PACs
Record incoming payments and deposits in Member Central
Manage invoicing and receivables for memberships, events, and sponsorships
Oversee accounts payable and ensure timely payment of bills
Code and reconcile credit card statements monthly
Work with CPAs to prepare annual reports and filings
Support monthly financial reconciliations and review monthly financial statements
Office & Facilities Management
Monitor and maintain office supplies and inventory
Coordinate with vendors for cleaning, garbage, HVAC, alarm systems, lighting, lawn care, and general repairs
Conduct quarterly reviews of vendor services and assess cost-effectiveness
Ensure smooth day-to-day operations of the office space
Administrative Support & Programming
Serve as a first point of contact via phone and manage general office inquiries
Assist with CLE programs, including logistics for local and state seminars, and work with TrialSmithfor webinars
Register and file quarterly reports for ALAJ lobbyists with the Alabama Ethics Commission
Coordinate with other staff to ensure seamless execution of events and member services, including collaborative projects and publications
Commit to growing skillsets and supporting a culture of shared responsibility
Collaborate with each member of the ALAJ team and contribute to a positive, mission-driven work environment
Qualifications:
Strong proficiency with QuickBooks Online (QBO)
General bookkeeping experience including AP/AR, invoicing, and financial tracking
Excellent communication, time management, and problem-solving skills
Hands-on, proactive attitude toward office operations and troubleshooting
Previous experience in an association, nonprofit, or small business environment is helpful
Comfortable working independently and collaboratively
No CPA required; college degree preferred
Compensation & Benefits:
Competitive salary commensurate with experience
Health insurance and retirement plan options
Paid time off and holidays
Professional development encouraged
Supportive, close-knit team environment with meaningful work
Inquiries can be sent to Ginger@alabamajustice.org. Please apply before July 31st.