The Section Manager is responsible for the management of affairs of the Alabama-Mississippi Section American Water Works Association (Section). Reporting to the volunteer Board of Trustees (Board), the Section Manager supports the activities of the Board and its various committees. Taking strategic direction from the Board, the Section Manager delivers the Section’s programs, maintains contact with its members and represents the Section to current and potential members; and with the concurrence of the Board, to regulatory bodies, at public hearings and the like when related to the water industry. The Section Manager will serve as the liaison between the Section and the American Water Works Association (Association).
General: The Section Manager shall preform administrative and advisory services on behalf of the Section as follows and other duties that may be assigned:
Maintain current list of the officers and Committee Chairs and submit changes to the Association annually.
Maintain the AL-MS Section email address and postal box.
Handle all phone and email inquiries from members, utilities, vendors, etc.
Develop and maintain strong relationships with Section members.
Establish & maintain constant communication & report with the Association officers & staff.
Maintain applicable familiarity with all Section and Association policies, benefits, programs, etc., for the benefit of the Section and its membership.
Maintain current awareness and knowledge of membership programs and initiatives of AWWA and advise the Board.
Write articles of interest around membership for the Section’s periodical(s) once a quarter or at a frequency consistent with the Section’s periodical.
Maintain membership database and complete updates as information becomes available from the Association.
Assist in membership recruitment and retention efforts. Membership recruitment, including booth attendance at events sponsored by sister organizations (WEF, AWEA, MWEA, NRWA, ARWA, MsRWA, etc.) with approval of the Section and agreed to by Section Manager.
Attend Association events with approval from the Section including but not limited to: staff trainings and orientations, Regional Meeting of Section Officers, Summer Workshop, ACE, Membership Summit, etc.
Draft itineraries, agenda, minutes and other materials necessary for the Board meetings, committee meetings, workshops and seminars, annual business meeting, etc. All draft meeting minutes shall be prepared and submitted within 30 days of the respective meeting, unless otherwise specified. An electronic and physical copy of the official Final approved minutes shall be maintained.
Maintain the website and upkeep of online calendar with events and trainings.
Where required/requested, attend, host, arrange, and schedule seminars & workshop functions, including drafting of agreements for speakers, posting registration information, drafting other materials such as handouts, Power Point Presentations, Educational/Professional Development Certificates, etc.
Financial: Assist the AL-MS Secretary-Treasurer with the following:
Submission of financial reports to the Association.
Maintain financial records showing income and expenses.
Process invoices in a timely manner.
Collect information and papers for annual audit and tax return preparation.
Assist with preliminary annual budget.
Assist in handling and tracking all financial aspects of annual conference.
Maintain records and reconcile financial accounts.
Board and Committee Assistance
Update organizational chart and committee assignments annually.
Monitor the actions of the committees and relay to the Board on a routine basis.
Assist committee chairs with budget, contract needs, hotel/conference accommodations, and any materials needed.
Attend all board meetings.
Review strategic plan, when called upon, with input from the Board. Draft recommended revisions as benchmarks are achieved or become redundant.
Provide general and best-management-practice in guiding and promoting the Section toward positive physical growth.
Provide guidance to the Board regarding the contents & restrictions of the Section Bylaws and the constraints on Section funds imposed by current IRS regulations.
Maintain the Board and Committee Handbook (Handbook). Draft revisions as necessary and distribute to the Board and Committee Chairs for feedback and approval.
Annual Meeting and Section Meetings
Mail and post registration and annual conference information in a timely fashion.
Assist in preparation of registration packets for attendees.
Attend Annual meeting and take on tasks as needed.
Take minutes for all business transacted during the meeting.
Assist with necessary arrangements for all the meetings of the Section including: printing of meeting notices, mailing of meeting notices, notification of speakers, A/V equipment (if needed) and other duties as may be assigned by the Board and agreed to by the Section Manager.
Assist Section Director, when requested, in hosting Association officers and their spouse at the Section Conference or other functions.
Education & Experience
Graduation from a four-year college with a major in management, business administration, industry-related technical degree or related curriculum with at least 3-5 years of administrative experience or equivalent combination of education and experience.
Experience in the water and or wastewater profession desirable but not required.
Willingness and ability to travel as required, including furnishing your own reliable vehicle.
Residing or willing to relocate to Alabama or Mississippi.
Hours & Compensation
The Section Manager is expected to work 10 to 40 hours per week with an annual average of 20 to 24 hours per week.
The Section Manager is for a part-time contract employee with potential to lead into fulltime.
Travel and office expenses will be reimbursed.
Compensation will be commensurate upon education and experience at $26,000 to $34,000 annually.
A complete application is a submission of a cover letter, resume and three references in one document.
Application must be submitted by December 31, 2018 to Ashley Longmore at firstname.lastname@example.org.